TENDER and Contract Management
Master the Tender Lifecycle: Invite, Compare, Award, Contract
From tender invitation to contract execution, Plexa transforms fragmented processes into a strategic workflow. Gain complete visibility, make data-driven decisions, and convert better bids into stronger contracts.
Streamline your planning and design phase with powerful collaboration tools.
From initial concepts to final approvals, manage all your drawings, documentation, and team coordination in one place.
Tender Management Dashboard
Response Monitoring
Complete Tender Lifecycle
End-to-End Integration
Seamless Tender Management and Financial Integration
Seamless Financial Connection
Link tender awards directly to project budgets and financial tracking. Automatically update cost codes, committed values, and financial forecasts based on contract awards.
Seamless Financial Connection
Link tender awards directly to project budgets and financial tracking. Automatically update cost codes, committed values, and financial forecasts based on contract awards.
Seamless Financial Connection
Link tender awards directly to project budgets and financial tracking. Automatically update cost codes, committed values, and financial forecasts based on contract awards.
Document Control Integration
Store and manage all tender packages, submissions, and contracts within Plexa's document control system. Maintain version control and provide secure access to the right stakeholders at the right time.
Document Control Integration
Store and manage all tender packages, submissions, and contracts within Plexa's document control system. Maintain version control and provide secure access to the right stakeholders at the right time.
Document Control Integration
Store and manage all tender packages, submissions, and contracts within Plexa's document control system. Maintain version control and provide secure access to the right stakeholders at the right time.
Project Management Visibility
Link contract milestones and deliverables directly to project schedules and task management. Track contractual obligations and ensure alignment between contracts and project execution.
Project Management Visibility
Link contract milestones and deliverables directly to project schedules and task management. Track contractual obligations and ensure alignment between contracts and project execution.
Project Management Visibility
Link contract milestones and deliverables directly to project schedules and task management. Track contractual obligations and ensure alignment between contracts and project execution.
Complete visibility from invitation to award
Create and distribute comprehensive tender packages with just a few clicks. Track submissions, questions, and addenda in one place with a dedicated navigation system for tender management. Monitor tender status with visual indicators showing accepted and declined submissions, remaining timeframes, and open actions.
Complete visibility from invitation to award
Create and distribute comprehensive tender packages with just a few clicks. Track submissions, questions, and addenda in one place with a dedicated navigation system for tender management. Monitor tender status with visual indicators showing accepted and declined submissions, remaining timeframes, and open actions.
Complete visibility from invitation to award
Create and distribute comprehensive tender packages with just a few clicks. Track submissions, questions, and addenda in one place with a dedicated navigation system for tender management. Monitor tender status with visual indicators showing accepted and declined submissions, remaining timeframes, and open actions.
Make data-driven decisions with automated analysis
Compare subcontractor bids side-by-side with powerful visualization tools. Track key metrics including submission counts, accepted bids, and declined proposals. Monitor critical tender information including Trade IDs, closing dates, and submission values to identify the optimal selection for your project needs.
Make data-driven decisions with automated analysis
Compare subcontractor bids side-by-side with powerful visualization tools. Track key metrics including submission counts, accepted bids, and declined proposals. Monitor critical tender information including Trade IDs, closing dates, and submission values to identify the optimal selection for your project needs.
Make data-driven decisions with automated analysis
Compare subcontractor bids side-by-side with powerful visualization tools. Track key metrics including submission counts, accepted bids, and declined proposals. Monitor critical tender information including Trade IDs, closing dates, and submission values to identify the optimal selection for your project needs.
Transform chaotic communications into measurable outcomes
Replace disjointed email threads with Plexa's purpose-built clarification system. Send and receive clarification requests with precise financial tracking of additions and omissions. Document every communication with automatic timestamps, user tracking, and document attachments, providing a complete audit trail for compliance and dispute prevention.
Transform chaotic communications into measurable outcomes
Replace disjointed email threads with Plexa's purpose-built clarification system. Send and receive clarification requests with precise financial tracking of additions and omissions. Document every communication with automatic timestamps, user tracking, and document attachments, providing a complete audit trail for compliance and dispute prevention.
Transform chaotic communications into measurable outcomes
Replace disjointed email threads with Plexa's purpose-built clarification system. Send and receive clarification requests with precise financial tracking of additions and omissions. Document every communication with automatic timestamps, user tracking, and document attachments, providing a complete audit trail for compliance and dispute prevention.
Change Management Without the Chaos
Process variation requests and approvals digitally with automatic budget impact assessment. Store all supporting documentation in one place with complete audit trails. Apply schedule of rates automatically and track status from request through to payment.
Change Management Without the Chaos
Process variation requests and approvals digitally with automatic budget impact assessment. Store all supporting documentation in one place with complete audit trails. Apply schedule of rates automatically and track status from request through to payment.
Change Management Without the Chaos
Process variation requests and approvals digitally with automatic budget impact assessment. Store all supporting documentation in one place with complete audit trails. Apply schedule of rates automatically and track status from request through to payment.
Track every dollar through the negotiation process
Maintain complete financial transparency with automatic calculation of contract value adjustments. See the exact financial impact of each clarification with clear tracking of additions and omissions. Monitor the progression from initial submission value to final subcontract value, with all changes documented and justified.
Track every dollar through the negotiation process
Maintain complete financial transparency with automatic calculation of contract value adjustments. See the exact financial impact of each clarification with clear tracking of additions and omissions. Monitor the progression from initial submission value to final subcontract value, with all changes documented and justified.
Track every dollar through the negotiation process
Maintain complete financial transparency with automatic calculation of contract value adjustments. See the exact financial impact of each clarification with clear tracking of additions and omissions. Monitor the progression from initial submission value to final subcontract value, with all changes documented and justified.
Simplify critical tender decisions
Take action on tenders with dedicated workflows for accepting, shortlisting, or declining submissions. Maintain a complete history of the decision-making process with full visibility of who made decisions and when. Convert accepted tenders directly into subcontract agreements with all negotiated terms automatically included.
Simplify critical tender decisions
Take action on tenders with dedicated workflows for accepting, shortlisting, or declining submissions. Maintain a complete history of the decision-making process with full visibility of who made decisions and when. Convert accepted tenders directly into subcontract agreements with all negotiated terms automatically included.
Simplify critical tender decisions
Take action on tenders with dedicated workflows for accepting, shortlisting, or declining submissions. Maintain a complete history of the decision-making process with full visibility of who made decisions and when. Convert accepted tenders directly into subcontract agreements with all negotiated terms automatically included.
Your Current Process vs. Your Future Process
A side-by-side look at what integrated tender management offers.
Your Current Process vs. Your Future Process
A side-by-side look at what integrated tender management offers.
Function
Function
Traditional Systems
Traditional Systems
Plexa Solution
Plexa Solution
Tender Invitation
Tender Invitation
Manual email distribution, disconnected documents
Manual email distribution, disconnected documents
Automated package creation and distribution with tracking
Automated package creation and distribution with tracking
Subcontractor Submissions
Subcontractor Submissions
Email attachments, manual compilation
Email attachments, manual compilation
Digital submission portal with structured data capture
Digital submission portal with structured data capture
Bid Comparison
Bid Comparison
Spreadsheet-based analysis, manual entry
Spreadsheet-based analysis, manual entry
Automated comparison with side-by-side analysis and negotiation tools
Automated comparison with side-by-side analysis and negotiation tools
Clarifications & Negotiations
Clarifications & Negotiations
Email threads, phone calls, meeting notes
Email threads, phone calls, meeting notes
Structured digital negotiations with financial tracking and audit trail
Structured digital negotiations with financial tracking and audit trail
Contract Creation
Contract Creation
Manual document preparation, disconnected from tenderrts requiring manual compilation
Manual document preparation, disconnected from tenderrts requiring manual compilation
Automated contract generation from accepted tender data
Automated contract generation from accepted tender data
Contract Management
Contract Management
Standalone contract management systems
Standalone contract management systems
Integrated contract tracking with financial and project systems
Integrated contract tracking with financial and project systems
Variation Management
Variation Management
Email trails and spreadsheet tracking
Email trails and spreadsheet tracking
Structured variation workflows with budget impact analysis
Structured variation workflows with budget impact analysis
Still in doubt if Plexa is a solution for you?
Over 500 construction projects delivered successfully with Plexa. Ready to transform your construction management?
Book a personalized demo to see how our integrated platform can streamline your operations.
ONSITE CONTRACTORS
87
ONSITE PERSONNEL
240
Observations
4
Closed defects
16
+25%
Open defects
214
+56%
Open vs closed defects
126
214
Still in doubt if Plexa is a solution for you?
Over 500 construction projects delivered successfully with Plexa. Ready to transform your construction management?
Book a personalized demo to see how our integrated platform can streamline your operations.
ONSITE CONTRACTORS
87
ONSITE PERSONNEL
240
Observations
4
Closed defects
16
+25%
Open defects
214
+56%
Open vs closed defects
126
214
Still in doubt if Plexa is a solution for you?
Over 500 construction projects delivered successfully with Plexa. Ready to transform your construction management?
Book a personalized demo to see how our integrated platform can streamline your operations.
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